Quantico Marine Corps Base
     
Lejeune Field
     Quantico, VA

     Hargrove's Advance Order Deadline: Wednesday, August 31, 2020

 

       READY TO ORDER? Access Hargrove's Online Ordering:
              Login information is distributed via an email.  If you did not receive an email, please contact
              Hargrove Exhibitor Services at exhibitorservices@hargroveinc.com or 301.731.2516.

Important Dates & Information

Equipment

Standard
10’ x 10’ Booths

Small Business
10’ x 7’ Booths

Table Tops

 

Outdoor Tent

8’ High Red & Blue Draped Backwall

Yes

Yes

Yes

 

A composite floor is provided in the Outdoor tent.

 

No other equipment is provided.

3’ High Red Draped Siderails

Yes

Yes

Not included

6’ x 30" Red Draped Table

       Not Included

Yes

Yes

2 – Side Chairs

Yes

Yes

Carpet

Yes

Yes

1 - Wastebasket

Yes

Yes

Yes

7” x 44” Identification Sign

Yes

Yes

Yes

  • The aisles in the Indoor Exhibit Space will be carpeted. Aisle Carpet Color: Red
  • The Small Business booths will be carpeted with a Tuxedo (Black & Grey speckled) carpet.

  • Flooring will be provided for the Indoor Exhibit Spaces. Be prepared to level the flooring if necessary for your display. Carpeting (at exhibitor’s expense) must be placed over the flooring. Any damage to the flooring will be repaired or replaced at the exhibitor’s expense.
  • Show Management will provide double plywood for the outdoor booths. No vehicles, equipment or exhibits will be permitted directly on the grass.

Exhibitor-Supplied Floor Covering for Mobile Units and Hanging Signs only:

Advance shipping begins Friday, August 14 at 8:00 AM and ends Thursday, September 10 at 4:00 PM.

Advance shipping address – exhibitor-supplied floor covering for Mobile Units and hanging signs only:

(Your Company Name & Booth Number)
Modern Day Marine 2020
c/o Hargrove
1 Hargrove Drive
Dock 2
Lanham, MD 20706
 

Advance shipping of all other display materials begins Friday, August 14 at 8:00 AM and ends Thursday, September 10 at 3:00 PM.

Advance shipping address:

(Your Company Name & Booth Number)
Modern Day Marine 2020
c/o Hargrove
UPS Freight
6571 Washington Boulevard
Elkridge, MD  21075

  • UPS Freight receiving hours: Monday thru Friday, 8:00 AM until 3:00 PM.
  • Advance shipments will be moved to show site on overtime.
  • Monday, September 7 is a holiday and both advance warehouses will be closed.
  • For exhibitor-supplied floor coverings and hanging signs, note the address and receiving deadline above. See also the below shipping labels.
  • Exhibitors are strongly encouraged to direct all FedEx, UPS Ground/Air and USPS shipments to the advance warehouse.

Print Advance Shipping Label - Display Materials - Updated
Print Advance Shipping Label - Exhibitor-Supplied Carpeting for Mobile Units
Print Advance Shipping Label - Hanging Signs

ALL direct shipments will be accepted based upon the Target Move-In Schedule. Drivers must check-in at the Marshaling Yard on Catlin Avenue (between Russell Road and Kelton Avenue) prior to unloading. See Material Handling Information, Marshaling Yard Map, and the below shipping labels for more information.

Direct shipping address:

(Your Company Name & Booth Number)
Modern Day Marine 2020
c/o Hargrove
Quantico Marine Corps Base
Lejeune Field
Quantico, VA 22134

  • Exhibitors with large machines/display vehicles must submit the Vehicle Spotting Form; applicable fees apply.

Direct shipments via FedEx, UPS and USPS are discouraged.

Print Direct Shipping Labels - Booths 400 sq ft+
Print Direct Shipping Labels - Booths 100-300 sq ft

  • ALL of exhibitor move-in is targeted; please see the Target Move-In Schedule for your specific move-in day(s) and time.
  • Advance shipments will be moved to show site on overtime.
  • The Generals walkthrough is at 4:00 PM on Monday, September 21.  Booths 20’ x 20’ or larger should tag their empties by 4:00 PM on Sunday, September 20.  Booths smaller than 20’ x 20’, should tag their empties by 11:00 AM on Monday, September 21.
  • ALL exhibits must be set by 5:00 PM on Monday, September 21.

Tuesday, September 22                    Wednesday, September 23                             Thursday, September 24
10:00 AM to 4:00 PM                         10:00 AM to 4:00 PM                                      10:00 AM to 3:00 PM

Thursday, September 24                  Friday, September 25                     Saturday, September 26
3:01 PM to 10:00 PM                        8:00 AM to 4:00 PM                        8:00 AM to 12:00 Noon

  • After 4:30 PM Thursday-Friday and all day Saturday, overtime rates are in effect.
  • Empty containers/crates, etc. are stored off base and may take up to eight (8) hours to return after the close of the show. The rate of return is also subject to prevailing weather conditions. Return of empties is guaranteed by 8:00 AM on Friday.
  • To guarantee load-out on Thursday evening, an exhibitor’s shipment must be completely packed and Material Handling Agreements turned in to Hargrove by no later than 10:00 PM Thursday, September 24. Outside carriers must be checked in at the Marshaling Yard by 9:00 PM.
  • To guarantee load-out on Friday, an exhibitor’s shipment must be completely packed and Material Handling Agreements turned in to Hargrove by no later than 12:00 Noon Friday, September 25. Outside carriers must be checked in at the Marshaling Yard by 2:00 PM.
  • For any shipments loading out on Saturday, September 26, an exhibitor’s shipment must be completely packed and Material Handling Agreements turned in to Hargrove by no later than 9:00 AM. Outside carriers must be checked in at the Marshaling Yard by 10:00 AM.

 

Additional Links

Access to official vendors' order forms (Hargrove and Additional Vendors) and Hargrove's online ordering: